If you do need or want to provide a printable version, you will need to have a paystub that looks good when printed. Once they log in they can see all the required information. Include everything they'll need to get to the right site, log in, and access their paystubs. Instead, provide instructions on how your employees can access their paystub information. If your paystub will be made electronically, you don't necessarily have to worry about fancy tables. At the bottom, show the employee's gross earnings, total deductions, and net earnings. At the top of the stub include your company name and contact info.īelow that, show the employee's name, pay rate, the pay period, hours works, and earnings amount.You'll still need to include deductions for federal withholdings, Medicare, etc. All you'll need is a report of their hours worked and some other very basic information.
You won't have any benefits or insurance information to include. Hourly employees won't need to have as much information reported as full-time salary employees will. At the bottom, include the overall subtotal, taxes, and total. Below those fields, a table showing services performed, a description of services, the hours worked, and the agreed-upon rate should be included.ĭon't forget a field showing the totals for each service. At the top of the paystub, include an invoice number and date. If you'll be paying contractors for various jobs, or even regularly, an invoice may be more what you're looking for. With these fields, you'd also include other important information, such as your contact information, the pay period dates, gross pay, net pay, etc. This is also a good option for employees who manually track their time instead of clock-in using a predetermined system. This would include fields for dates and when hours were worked and how much. If your employees work random hours, you may choose to use a paystub that shows a summary of the hours they've worked. At the bottom add a total amount and leave a place for notes.Ĭlick Here to Create Your Paystub in Less Than 2 Minutes 4. Then, insert a simple table, outlining what was paid and why (hours worked). Under that, include employee and invoice number information. Include your company name and contact information at the top. This offers a nice, clean-cut paystub where everything is easy to find and read. Perhaps even simpler is the paystub created using word processing software. This is a great option for anyone who's printing their paystubs since it uses less ink than some other templates. The spreadsheet format keeps it all neat and orderly but also compact. This type of paystub can take up much less space than a traditional paystub with several different areas for information. Spread headings out horizontally so you won't have to use a bunch of lines going down the page. Include field headings for all important information, then fill in the information required. You could use something as simple as a form created in a spreadsheet program. You don't have to use a fancy template when giving paystubs to your employees. This paycheck includes all the basic information your employee is likely to want or need. To keep things simple, you could also include the employee's number of exemptions. This will remind the employee how much time they have available. If you'd like to, you can include information regarding time off. Tax-free and taxable deductions should be shown on separate lines. All required federal and state taxes should be included and shown as deductions. Gross and net earnings should be shown as well. Make sure all hours worked within the pay period are shown. You can do this by including the start and end dates. If you'd like a pretty basic paystub, go with something like this. Always choose one that covers all your needs.
Your needs will differ based on which benefits you provide to employees, as well, so these are some general examples. Make sure you're aware of, and following all applicable laws as you consider new paystub options. The state(s) wherein your employees reside may require certain things to be on your paystubs.
#Excel pay stub template free free
Luckily, there are plenty of free paycheck stub templates for you to follow. If not, you should probably look for something else.
#Excel pay stub template free professional
Using a professional and well-designed paycheck stub shows that you're dedicated to quality and providing your employees with all the information they need. That means you've got to issue those paychecks again. It's that time of the month again-the end of a pay period.
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